Privacy Policy — UCMENA Self-service

This policy explains how UCMENA Self-service handles user data while providing attendance, leave, requests, approvals, and related employee self-service functions. The app is intended for authorized users of the organization and is not a general public service.

1. Data we may process

• Employee and account information such as name, email, employee code, and organization details.
• Attendance, check-in/check-out, movement, leave, request, and approval records.
• Location data when a feature requires workplace or field-visit location verification.
• Device and installation information used for device approval, security, and access control.
• Technical and security data related to device integrity, login attempts, and mock-location protection where enabled.
• Notification tokens used to deliver work-related notifications.
• Medical attachments or documents voluntarily submitted as part of sick-leave requests when required.

2. Fingerprint and Face ID

3. How data is used

Data is used to provide employee services, record attendance, process requests and approvals, manage authorized devices, send notifications, protect accounts, support HR/payroll operations, and enforce organization policies.

4. Data sharing

Data may be accessible to authorized HR staff, managers, payroll staff, and system administrators according to their permissions. Supporting services may include Firebase for notifications and Google Play Integrity for Android security verification. Personal data is not sold to advertisers.

5. Data retention

Business records are retained as needed for system operation, HR, payroll, audit, legal requirements, and organization policy. Device registrations may be revoked or deleted by authorized administrators.

6. Security

We use access controls, permissions, device approval, and application/server security measures to reduce unauthorized access. No technical system can guarantee absolute security in every circumstance.

7. User requests and contact

For questions, corrections, or account-related requests, contact your HR or system administrator, or email self-services@ucmena.com.

8. Changes to this policy

This policy may be updated when features or data practices change. The latest version will be published on this page with an updated effective date where appropriate.